Guidelines for determining the authorship of an article and contributions to it
Individuals are considered authors of a text submitted to the journal provided they meet the following criteria:
- The person considered as the author has made a significant contribution to the concept of the article or analyzed and interpreted the data for it;
- The person considered as the author wrote the article or has made significant additions to it in terms of crucial content;
- The person considered as the author took part in the final approval process in publishing the article;
- The person considered as the author agrees to be held responsible for all the aspects of the article and declares his/her willingness to answer questions regarding the accuracy or integrity of any part of the article.
An author submitting an article on behalf of themselves or a team of authors:
- is responsible for communicating with the journal's Editorial Board regarding any issues related to the eligibility of texts for publication and is responsible for resolving concerns about possible copyright infringement and other associated issues; and
- should obtain the appropriate permission from other authors, editors or publishers to use parts of their publications, especially charts, illustrations, or similar sources; and
- is responsible for providing the proper consents for research involving human and animal subjects from the appropriate research ethics oversight committees, if required; and
- must obtain and adequate consent from other co-authors (if any) to meet the editorial requirements listed in this section and the "Information for Authors" section.
Individuals whose contributions to the article were minor or of an advisory or technical nature should be listed in the "Acknowledgements" section.
In most situations, especially in the social sciences and humanities, determining who should be listed as an author is not problematic. We recommend that in the case of multi-author publications, the list of authors and its order should be determined before commencing preparation of the article.
The Editorial Board allow the possibility of revising the list of authors after the original submission of the article for publishing and before its publication. Addition of an additional author or removal of an author's name requires substantiation submitted by the author submitting the article and written or emailed consent of all co-authors. The substantiation should include information about the size of contribution of the individual authors to the text in question.
An equivalent procedure applies to changes in the list of authors made after publication. Following the collection of appropriate statements, the Editorial Board decides to change the list of authors, makes changes in the archives and publishes relevant information in the next issue of the journal. Changes in the list of authors do not constitute grounds for retraction of the published text.
Freedom of expression and defamation issues
The Editorial Board of the journal considers freedom of expression to be a key value for research and development of scientific discourse and unfettered publication of content. At the same time, we do not support the publication of any false statements intended to defame individuals, groups or organizations. We support the use of language that is inclusive of issues of gender identity, nationality, ethnicity and sexual orientation. We oppose the use of censorship.
Ghostwriting and guest authorship
Authors of the article should not include persons whose contribution to the article was insignificant or nonexistent. To prevent ghostwriting and guest authorship practices, the Editorial Board requires submitting authors to disclose, upon request, the contributions of individual authors to the article (in particular, their specific contributions, information about the authors' concepts, hypotheses, methods, protocols, and other documents generated in the process of creating the article). The primary responsibility for the content of the article rests with the submitting author. Given that ghostwriting and guest authorship are symptoms of far-reaching academic dishonesty, the Editorial Board shall refer any such case to the appropriate institutions (academic units employing the authors, academic associations, associations of academic editors, etc.).
Submission of a text is tantamount to a declaration by its author(s) that they are its actual and sole author(s) and that the text is original, not previously published anywhere or not submitted for publication in any other journal, regardless of its nature. The editors reserve the right to verify the veracity of this declaration (including through the use of an anti-plagiarism program). In the case of multi-authored articles, the person submitting the text to the journal simultaneously declares that they are authorized to do so by the other co-authors. All statements and passages borrowed from other authors must be properly labeled and accompanied by references to the source(s).
Plagiarism may apply to all types of content included in a publication, including but not limited to:
- text, illustrations, music citations, derivations of mathematical formulas, computer codes, statistical software syntaxes, etc.;
- materials downloaded from websites or taken from manuscripts or other media;
- published and unpublished materials, including lectures, presentations, and gray literature.
Duplicate publication is abusive when a work or a substantial part of a work is published more than once by its author without adequate information on the place of previous publication and the reasons for reuse. This also applies to publications in different languages.
Duplicate publication of the entire text is permitted if all of the following conditions are met (if):
- The Editorial Board believes that its publication will enhance academic discourse, e.g., by contributing to the dissemination of a text previously published in a hard-to-reach medium;
- the permission of the original publisher has been obtained;
- information about the place of original publication has been provided.
With regard to text excerpts, it is acceptable to use excerpts from the author's previous publications in the parts of the text dealing with the discussion of the existing literature on the subject and descriptions of the sources, transformations and methods of data analysis used in the empirical part of the article. It is generally not permissible to republish excerpts from the presentation of results and conclusions of articles, unless the article is a significant extension of the theses from an earlier publication.
Each submitted article is anonymously reviewed by two experts, who do not receive information about the identity of the author. Reviews are prepared according to a standard form that is the same for all submitted articles and essays, which is passed on to the reviewer together with the text (sample review form). Book reviews and other texts that are not scientific articles are evaluated by members of the Editorial Board and the Editorial Council. The author receives the reviews together with the Editorial Board's decision concerning publication of the text. The article may be accepted, accepted conditionally after introducing the changes recommended by the Editorial Board or rejected without the possibility of corrections. Authors should make the recommended corrections within the deadline set by the Editorial Board. Authors should provide field research protocols (including interview transcriptions) and datasets for verification and replication of results upon request to the Editorial Board. Authors are asked to briefly respond to reviewers' comments when submitting a new version of the article.
Authors have the right to appeal the decision of the Editorial Board if the it has refused to publish their article based on the reviews received. All appeals must be submitted in writing to the Editorial Board within two weeks of receiving the rejection notice. The appeal should include arguments for publication of the submitted article. The Editorial Board, on the basis of the arguments presented, will either uphold the original verdict or ask for re-evaluation of the article by fresh reviewers. The journal does not charge for the publication of texts. All published articles are placed in the free access section of the journal website six months after the publication of a given issue. The journal does not print color graphs and illustrations in the paper edition.
If one of the authors of the submitted manuscript is a member of the Editorial Board or the Editorial Council, the manuscript should be submitted to the Editor-in-Chief who will conduct the editorial process in accordance with the rules of a double-blind review. Similarly, the editorial process of texts authored by the Editor-in-Chief shall be conducted by the Chair of the Editorial Council of the journal.
The process of reviewing and evaluating the submitted article
- Formal evaluation of the article: verification of technical correctness and completeness of the submitted material (including correctness of the display of any illustrations, tables, special characters, and the presence of required elements such as an abstract, keywords, etc.) by the Managing Editor.
- The article is preliminarily evaluated by the Editor-in-Chief and editors in charge of the topical issue to which the article has been submitted. At this stage, it is evaluated in terms of meeting the criterion of the originality of the text. In the case of violating the ethical regulations related to the publication of scientific texts, the editors reserve the right to reject the text and send information to the institution listed in the author's affiliation. The article is also evaluated for consistency with the profile of the journal and the planned topic of the issue to which it is submitted.
- After initial approval, the article is anonymized (file content and metadata) and then submitted to reviewers from outside the Editorial Board. At this stage each submitted text is reviewed by two specialists. The following criteria are used for evaluation of articles: clarity of the objective, originality of research, theoretical background, quality of empirical research, originality of conclusions, relevance to the area of research consistent with the scientific profile of the journal and the topic of the issue, quality of language, clarity, punctuation and selection of sources adequate to the objective of the article. If the reviewer considers that they recognize the author of the article or is not qualified to evaluate the text, they pass this information to the Editorial Board, which sends the article to another reviewer.
- The authors receive the content of the review and the decision of the Editorial Board. If the approval for publication requires corrections to be made, the author/authors have the opportunity to correct the text (in accordance with the reviewer's suggestions) and to respond to the reviewer's comments.
- The revised article is evaluated again by the editors of the issue and, if necessary, referred again to the same reviewers for evaluation. Based on their opinions, the Editorial Board makes the final decision on publication.
- After approving a text for print, the publishing partner signs a publishing agreement with the author, in which the author grants the publisher a free license (sample license agreement). Authors do not receive remuneration for the published texts.
The Editorial Board encourages its reviewers to familiarize themselves with the review policy published by COPE.
Funding and Conflict of Interest Information
If the author(s) has (have) received support (e.g. author's grant, research grant, etc.) from grantors, research institutions, associations and other institutions to produce the text, the author is obliged to indicate the sources of financing of the publication in a footnote on the first page of the article to be placed in the author's data file at the time of submission, together with the designation of the grant (e.g. the decision number of the National Science Centre, the National Programme for the Development of the Humanities or another grantor). The author should also provide information about possible conflicts of interest there.
In case of a possible conflict of interest of any of the co-authors of the publication in relation to its content, an appropriate declaration is required at the time of submitting the text for evaluation.
The Editorial Board encourage that empirical data used in analyses presented in submitted publications be placed in publicly available repositories to enable the replication of results and the repurposing of data.
Publication ethics and the course of action for dealing with errors and misconduct
Cases of plagiarism or republishing a text previously published in other media, or its significant fragments, as well as guest authorship, are considered abusive in light of the ethical principles implemented by "Sociological and Political Studies. New Series". Cases of data or research results fabrication, as well as manipulation of images and graphs, are considered by the Editorial Board as even more serious abuses. In the case of detection of any of the above mentioned improprieties at the stage of qualifying a text for printing or in relation to a text already published, the Editorial Office takes the following steps:
- Once a potential case of abuse has been reported, the Editorial Board holds an internal deliberation and inquiry and decides whether the matter needs to be clarified. If necessary, it shall seek advice from members of the Editorial Council.
- If irregularities are found, the Editor-in-Chief shall contact the author submitting the text presenting the findings of the Editorial Board and requesting an explanation of the observed indications of abuse.
- If a satisfactory explanation is received and no abuse is confirmed, the Editorial Board closes the case.
- In the case of confirmation of abuse in relation to a published text, the editors retract the text, i.e. withdraw the content from the archive together with a publicly visible annotation of the record informing of the reasons for the retraction, and publish the relevant information in the next issue of the journal.
- In the case of serious malpractice, particularly plagiarism, the Editorial Board forwards relevant information to the institution employing the offender and consults with the University of Warsaw legal team to decide whether to initiate appropriate proceedings.
In the course of investigating reports of abuse, the editors reserve the right to engage in confidential correspondence with editors-in-chief of other journals. These communications are conducted in accordance with COPE standards.
When errors are discovered in a text already published in the journal by an editor, author, or reader:
- The Editorial Board contacts the author who submitted the text and presents the perceived potential errors.
- If a response is received clarifying the concerns to the satisfaction of the Editorial Board, the Editorial Board closes the case.
- If it is confirmed that there are in fact errors in the published text, which significantly alter the conclusions of the analysis presented or invalidate them, the Editorial Board, in consultation with the author submitting the text, prepares a correction to the text and publishes an appropriate notice in the next issue of the journal. In the case of serious errors, the editors shall retract the text.
- If the author themself reports to the Editorial Board that there are serious errors in a text already published, the Editorial Board, in consultation with the author, corrects or retracts the text depending on the seriousness and scope of the errors noticed.
Information about each retraction or correction of an article is also posted by the editors on the journal's website in a place directly related to the article involved, along with information about reasons for the change.
Copyright and access to content published in the journal
Upon acceptance of the work by the Publisher prior to publication, the author of the article grants the Publisher, without any territorial limitations, a free exclusive license to use the work in the following fields of use:
- recording and reproducing in any number of copies (including translation into other languages) in techniques known on the date of entering into this Agreement: print in any form, digital form, reprography, magnetic recording, recording on photographic film, and placing copies into circulation;
- uploading to the Publisher's computer network;
- making the work available to the public in such a way that everyone can have access to it in a place and at a time chosen by them, in particular distribution in journal databases, on IT networks, including computer networks (Internet, local networks), telephone networks and other networks known at the time of concluding this agreement;
- copying and reproduction using photomechanical or other technologies known at the date of the agreement;
- use for advertising and promotional purposes, including on the Internet and on IT networks;
The license is granted by the author for a fixed period of time - 5 years, and at the end of this period it becomes a non-exclusive license granted for an indefinite period of time without the need for the parties to make any additional declarations.
Moreover, upon the conclusion of a license agreement the author authorizes the publisher to grant sublicenses, including remuneration under paid statutory and other licenses, as well as to grant permission to exercise derivative rights. The publisher may grant sublicences in accordance with the Creative Commons Attribution 3.0 PL template (the full content of the template is available at: http://creativecommons.org/licenses/by/3.0/pl/legalcode) (CC BY). Termination of the license granted by the author does not affect the validity of sublicenses granted under it.
The electronic edition of the journal is available to subscribers at www.ceeol.com
The archival issues after six months of publication are placed in the form of PDF files for free access on the website of the journal under the section Archival issues.
We would like to inform you that the journal adheres to the principles adopted by The Committee on Publication Ethics (COPE), which were the basis for the preparation of this statement of ethics. Our principles were modeled on practices of Cambridge University Press.
Information about Publishing Entities and Calendar
"Sociological and Political Studies. New Series" is published as a semi-annual. The issues turn out at the turn of each semester. The title of our journal refers directly to the "Sociological and Political Studies" founded in 1957 by Julian Hochfeld and published until 1968 and constitutes its symbolic continuation. In the legal sense, Sociological and Political Studies. Seria Nowa" is a new journal, founded in 2014 and registered in the same year in the register of journals kept by the District Court of Warsaw. The publisher of the journal and the owner of the title is the University of Warsaw.
The owner of the journal and the institution that finances its publication is the University of Warsaw, which operates through the Faculty of Sociology. The journal is edited by an Editorial Board headed by the Editor-in-Chief. The Editor-in-Chief is appointed for a four-year term by the Dean of the Faculty of Sociology at the University of Warsaw after obtaining a positive opinion of the Faculty Council. The Editorial Council performs advisory and programmatic functions.
The Editorial Board is responsible for all matters related to the editing and publishing of the journal, in particular, initial reviewing of texts and formulating detailed recommendations for authors on the basis of external reviews, checking revised texts. Members of the Editorial Board may be editors and editors of issues and thematic sections.
The Editor-in-Chief makes all final decisions concerning the publication of texts. The Managing Editor performs activities ensuring the smooth conduct of the text evaluation process, including corresponding with authors, reviewers and Editorial Board members, and collaborates with the publishing partner during the journal production process.